How to Tell Your Boss You Are Leaving: Tips and Examples

Introduction

Leaving a job is never easy, especially when it comes to telling your boss. Whether you’re leaving for another opportunity or simply looking for a change of pace, it’s important to handle the situation with professionalism and tact. In this article, we’ll provide tips and examples on how to tell your boss you are leaving, from writing a professional email to preparing for a face-to-face meeting.

Write a Professional Email

The first step in informing your boss of your departure is to write a professional email. Make sure to state your intentions clearly and be respectful and courteous throughout. It’s also important to express your gratitude for the opportunity and any lessons learned during your tenure.

Below is an example of a professional email you could send to your boss:

Dear [Boss Name],

I am writing to inform you that I will be resigning from my position as [Position Title] at [Company Name] effective [Date]. I understand this may come as a surprise, but I believe this is the best decision for me and my career.

I want to take this moment to thank you for the opportunity to work here. I have truly enjoyed my time at [Company Name] and have learned so much during my tenure. I am confident that the knowledge I gained here will serve me well in my future endeavors.

Please let me know if there is anything I can do to help with the transition. I am more than willing to answer any questions or provide any assistance needed.

Thank you again for the incredible opportunity. I wish you and everyone at [Company Name] all the best.

Sincerely,
[Your Name]

Schedule a Meeting in Person

Once you’ve sent your professional email, it’s important to schedule a meeting with your boss in person. Choose a time that works for both of you, and make sure to set expectations for the meeting. For example, let them know that you plan to discuss your resignation and why you’ve decided to leave.

During the meeting, it’s important to be prepared with talking points. Explain your reasons for leaving and express your gratitude for the opportunity. Offer to help with the transition by providing details on your responsibilities and sharing contact information. Make yourself available should they need additional assistance.

Prepare Talking Points

When preparing to meet with your boss, it’s important to have a few talking points ready in advance. Explain your reasons for leaving and express gratitude for the opportunity. Highlight some of the positive experiences you had while working at the company, and acknowledge what you learned during your tenure.

It’s also important to offer to help with the transition. Provide details on your responsibilities and share contact information for any colleagues or clients who may need to be notified. Let your employer know that you are available should they need additional assistance.

Follow Up with a Written Notice

After meeting with your boss, it’s important to follow up with a written notice. Outline your departure date and confirm the terms of your employment. Be sure to thank your employer for the opportunity and reiterate your commitment to helping with the transition.

Below is an example of a written notice you could send to your boss:

Dear [Boss Name],

This letter is to serve as my official notice that I will be resigning from my position as [Position Title] at [Company Name] effective [Date]. I would like to thank you again for the opportunity to work here and for all that I have learned during my tenure.

I am committed to helping with the transition and have provided a detailed list of my responsibilities and contact information for any colleagues or clients who may need to be notified. I am available should you need additional assistance.

Thank you again for the incredible opportunity. I wish you and everyone at [Company Name] all the best.

Sincerely,
[Your Name]

Conclusion

Informing your boss of your departure can be a difficult conversation to have. However, by following the tips outlined in this article, you can ensure that you handle the situation in a professional manner. From writing a professional email to scheduling a meeting in person and following up with a written notice, you can make sure that you leave your job on the best possible terms.