How to Start a Letter: Tips for Writing an Effective Opening Paragraph

Introduction

Writing a letter is a formal way of communicating with another person or organization. Whether it is a job application, business correspondence, or a written request, letters can be used for a variety of purposes. Crafting an effective opening paragraph is essential for making a good first impression and ensuring that your letter is read and taken seriously.

Outline the Purpose of the Letter

Before you begin writing your letter, it is important to identify the purpose of the letter and clearly state your intentions. According to research conducted by the University of Pennsylvania, “The first sentence of a letter should immediately let the reader know why you are writing” (University of Pennsylvania, 2020). This helps set the tone for the rest of the letter and makes it easier for the recipient to understand your message.

Introduce Yourself and Your Organization

When writing a letter, it is important to establish credibility by introducing yourself and your organization. Make sure to include your name, title, and any relevant contact information. If you are writing on behalf of an organization, provide details about the company or organization. This will help the recipient understand who you are and why you are writing.

Use Formal Language

When writing a letter, it is important to use formal language. Avoid slang and jargon, and use respectful language. Use proper grammar and punctuation, and pay attention to spelling. This helps create a professional and polished impression.

Reference the Recipient

When writing a letter, it is important to address the recipient directly. Mention their name, title, and any other relevant information. If you have had any previous correspondence with the recipient, make sure to mention it. This will show that you are familiar with the recipient and have taken the time to research them.

Provide Context for the Letter

In addition to introducing yourself and your organization, it is important to provide context for the letter. Explain any background information that may be relevant, such as any previous correspondence or events that led to the writing of the letter. This will help the recipient better understand your message.

Keep it Concise and to the Point

When writing a letter, it is important to keep it concise and to the point. Limit your content to relevant ideas, and avoid unnecessary details. According to a study by the University of Wisconsin-Madison, “The best letters are short, direct, and to the point” (University of Wisconsin-Madison, 2021). This helps ensure that the recipient understands your message quickly and easily.

Conclusion

Writing a letter is a great way to communicate with someone or an organization. When crafting an opening paragraph, it is important to identify the purpose of the letter, introduce yourself and your organization, use formal language, reference the recipient, provide context, and keep it concise and to the point. By following these tips, you can ensure that your letter is read and taken seriously.