Calling Out of Work Text: Crafting Professional and Courteous Messages

Text messaging has become an increasingly popular way to communicate with coworkers and supervisors. When the need arises to call out of work, it is important to do so in a professional and courteous manner. This article will explore how to craft a text message that is both polite and respectful when calling out of work.

Draft a Professional and Courteous Text Message
Draft a Professional and Courteous Text Message

Draft a Professional and Courteous Text Message

When drafting a text message to call out of work, it is important to use polite language and proper grammar. A simple “Hey, I can’t come in today” may be sufficient for close friends or family members, but it is not appropriate for a professional setting. Instead, try something like “I regret to inform you that I am unable to come into work today due to [reason].”

Include Necessary Information

When texting your supervisor to call out of work, make sure to include all the necessary information. This should include the reason for the absence and when you expect to return. For example, “I am unable to come into work today due to illness. I anticipate returning on [date].” Providing this information upfront will help your supervisor plan accordingly.

Consider the Company’s Policies

Before sending the text message, make sure to consider any company policies that may need to be taken into account. This could include how to properly document the absence or if there is a specific person you need to contact. It is also important to find out if there are any special instructions you need to follow, such as submitting a doctor’s note or providing proof of the absence.

Offer an Explanation

It is important to offer an explanation for the absence, even if it is just a brief one. According to a study by the Journal of Business and Psychology, “employees who provide explanations for their absences are perceived as more trustworthy than those who do not.” Providing an explanation, such as being ill or having an emergency situation, will help ensure that your supervisor understands the reason for your absence.

Ask for Guidance

If you are uncertain about what to include in the text message, or if you have any questions, it is important to ask for guidance from your supervisor. They may need more information or have special instructions they would like you to follow. Asking for guidance will show that you take your job seriously and are willing to follow the proper procedures.

Follow Up with Your Supervisor
Follow Up with Your Supervisor

Follow Up with Your Supervisor

After sending the text message, it is important to follow up with your supervisor. This could include confirming that they received the message and checking in on any instructions they may have given. Following up will show that you are responsible and committed to doing your job well.

Conclusion

Calling out of work via text message is becoming increasingly common, so it is important to do so in a professional and courteous manner. When crafting the text message, make sure to include all the necessary information, such as the reason for the absence and when you expect to return. Additionally, consider any company policies that may need to be taken into account and always offer an explanation for the absence. Finally, don’t forget to follow up with your supervisor after sending the text message. By following these steps, you can ensure that your text message is both polite and respectful.

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By Happy Sharer

Hi, I'm Happy Sharer and I love sharing interesting and useful knowledge with others. I have a passion for learning and enjoy explaining complex concepts in a simple way.

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